Accommodations

Accommodations a Student May Receive

An accommodation is a modification that is intended to make a physical location, an academic program or a course, service or activity effectively accessible to a student with a disability. Accommodations are provided to students who complete an intake with the ARC Office and provide relevant documentation of disability limitations that warrant specific accommodations. The ARC staff works closely with faculty and external resources identified by the student and ARC to provide the most appropriate and effective accommodations based on documented need. Students who complete the intake process and provide documentation may receive the following accommodations based on individual need:

  • Modified testing (for CUNY Placement, retest and regular course exams). This may include extra time; quiet/solitary setting; use of a reader and/or scribe; large print or brailed exams; Assistive Technology
  • Access to one-to-one and/or small group tutoring and or tutoring in a distraction-free environment
  • Lab Assistant
  • Note-taker
  • Sign Language Interpreter
  • Reader
  • Books in Electronic Format
  • Large Print and Brailed Materials
  • Assistive technology in instructional and support settings
  • Classes moved to accessible locations
  • Other academic accommodations based on student-specific disability and documented limitations

Requesting Accommodations

Each semester students who are receiving services from the Center need to follow the procedures below in order to ensure accommodations are arranged for in a timely manner. This will prevent any problems with providing the full range of services a student is entitled to:

  • Meet with the ARC staff before registering each semester to establish continuing eligibility for accommodations.
  • Once you register, complete the Accommodation Request Form for ARC who will then prepare accommodation letters for your instructors.
  • You will then be required to pick up these letters and present them to your professors.
  • It is essential that students speak with professors about accommodations as early as possible in the semester so it is recommended that the Accommodation Request form be completed in the first two weeks of classes.
  • One-on-one tutoring can be arranged through the center in partnership with the Hostos Academic Learning Center (HALC) and the Writing Center and should be requested as soon as the HALC tutoring schedule is available. Availability of tutoring services on all courses is based on HALC and Writing Center resources.

In addition, the following chart provides a list of the notice time needed in order to provide specific types of services and accommodations. These timelines enable the Center to provide quality services in a fair and appropriate manner. If you do not meet the request deadline the office cannot guarantee that requested services or accommodations will be provided at the start of the semester.

Accommodation Timeline for Request
1. Sign language interpreter for courses 6-8 weeks before courses start
2. Sign language interpreter for out-of-class events and activities 7-10 days before the event/activity
3. Textbooks in digital format 6-8 weeks before courses start
4. Course materials scanning 7-10 days
5. Textbooks in Braille 1 semester
6. Course Materials in Braille 2-4 weeks depending on nature of the material
7. Classroom relocation 4-6 weeks before courses start
8. Note-takers for courses 4-6 weeks before courses start
9. Testing with accommodations Approximately 1 week in advance of each test
10. One-on-one tutoring Within first four weeks of classes
11 . Other services and accommodations Determined on a case-by-case basis based on earliest possible notice to the office.

Exam Accommodation

One of the most common accommodations utilized by students with disabilities is exam accommodation. This accommodation allows students with eligible disabilities to take their exams in a less distracting environment away from the classroom and provides extended time on the exam. The letters of accommodation you obtained in the start of the semester and presented to your professors initiates this accommodation. This is why it is so important to complete the accommodation letters procedure within the first two weeks of the semester. The following guidelines are important to follow in order for the exam accommodation to be most successful:

  • All students are required to fill out an Exam Request Form which can be picked up from the Accessibility Resource Center or obtained through the “forms” link on the website.
  • The first portion of the form will be filled out by the student and the student needs to take the form to the professor to complete.  The student is then responsible for bringing the Exam Request Form back to the Center once it has been completed by the professor.
  • The student must take the exam at the same time the professor gives the exam in the class. If the student cannot take the exam at that time, then the student must reschedule another exam date or time with the professor. The professor must indicate the agreed upon alternate date for the exam on the Exam Request Form.
  • In order to minimize problems understanding exam instructions or questions students should review the exam before entering the testing room. A reader for a student with a visual disability may be involved in this review but will not explain or interpret exam questions. Exam reviews will take place under the supervision of ARC staff. If a student with a hand function disability is using a scribe to write answers, the scribe will only write what the student dictates and not edit, interpret or enhance student answers.
  • The Center closely monitors all students taking exams. If a student is caught cheating, the exam will be taken away, and the professor will be notified.
  • Students are not allowed to have books, study notes, calculators, etc. with them while they are taking their exam, unless such materials are authorized in writing by the professor.

In addition, exam time will be reduced if the student:

  • Is late for the scheduled exam start time.
  • Receives any tutoring during the hours the exam is to be taken.
  •  Does any type of studying during the time the exam is to be taken.
  • Meets with peers or ARC staff during the exam time. It is recommended these be done after the exam is completed.
  • Takes more than two breaks of any kind during the exam.
  • Exams will be returned to the professor if the student does not show up at all during the exam scheduled time.
Evening students can contact the Center so that exams can be scheduled at an alternate time.  We recommend that evening students inform the Center as soon as the professor confirms the date and time of the exam.