PUBLIC FOLDERS FOR HOSTOS COMMUNITY COMMUNICATIONS AND ANNOUNCEMENTS To facilitate open communications and discussions among faculty and staff members, and the posting of upcoming events, announcements, achievements, etc., the IT department has created a Public Folder within Outlook named “Hostos Community”. All Hostos faculty, staff, and administrators have access to this folder. Please check this public folder for message postings since they will no longer be delivered to your Inbox. The Hostos Community public folder is maintained by the IT department and any message older than fourteen (14) days will be deleted. Instructions for accessing and utilizing this Outlook Public Folder are detailed in the following pages. Please contact the IT department at extension 6636, or extension 6646, if you have any questions regarding these folders. Accessing Public Folders in Outlook 2003 If the Outlook Public Folders tree is not already visible on the left-hand side of your Hostos Community College Outlook window, follow the instructions on the following screenshots to make it visible and view the contents of the new Hostos Community public folder. Expanding the Public Folders Tree Hierarchy Screenshot of Opened Hostos Community Folder Sending Emails to the Hostos Community Public Folder To send an email message directly to the Hostos Community public folder type email@example.com in the To…field as shown below: Or you could also select Hostos Community from the Outlook address book as shown below: Posting New Items to the Hostos Community Public Folder Replying to Emails and Posting Directly from the Hostos Community Public Folder To reply to an email message or posting of interest proceed as indicated below: Note: If you decide to change the Outlook view to Mail, Calendar, Contacts, etc., you will have to follow the previous steps once again to access the Public Folders view. Accessing the Hostos Community Public Folder from the Web Once you open the Hostos Community folder you can proceed as indicated previously.