Reserves

Hostos Community College Library Reserves adheres to the U.S. Copyright Law of 1976 and maintains both print and electronic course reserves for faculty use. Faculty members are permitted to place course-related materials on reserve, such as books, articles, and digitally formatted materials. These materials may be owned by the library or by the professor who places them on reserve. Generally, they are high-use items with shorter loan periods to accommodate demand.

All course reserves requests must be in compliance with the United States Copyright Act of 1976, Section 107. Please consult the Copyright Guidelines for CUNY Libraries for more information. Questions can be directed to the Reserves Manager (ext. 4224)

Submission Deadlines for Reserve Requests:

Reserve lists and materials should be submitted by the following deadlines:

• Fall Semester-- August 1st
• Spring Semester-- December 15th
• Summer Semester-- April 1st.

During the semester, please submit reserve lists and materials at least two weeks before the readings are assigned. Note: Submission of all lists and materials at once is very helpful in making materials available in a timely manner.

How to Request and Submit Reserve Materials:

In the case of E-Reserves only, faculty who have materials in digital format may post their own materials to E-Reserves using the Admin login. Please contact us for more information.

Otherwise, a reserve request form must be filled out with complete and proper citation information for each item. Incomplete request forms will be returned for correction and resubmission. Reserve requests and materials may be submitted in person or by inter-office mail to the Reserve Desk (A-308F). Reserve Request forms may also be obtained from the Reserve Desk.

• Reserve Request Form- (i.e., library and personally owned books, photocopied material that is not suitable for electronic reserves)
• E-Reserves Request Form-(i.e., articles, syllabi, chapter excerpts, notes, exams, etc.)

Processing Period for Reserve Requests:

Material Type	Received by Deadline	After Deadline
Books (library-owned and available)	Available on the 1st day of classes.	2-3 Business Days
Electronic reserve materials (articles, syllabi, chapter excerpts, notes, exams, etc.)	Available on the 1st day of classes.	2-4 Business Days
Electronic Files (Word, PowerPoint, RTF, JPEG, BMP, TIFF, PDF, and stable URL)	Available on the 1st day of classes.	2-3 Business Days

All Course Reserve requests are processed in the order in which they are received. Normal processing is two business days; however, since many lists are received in the first weeks of a semester there can be some delay processing reserve requests. Please submit reserve requests as early as possible to avoid processing delays.

Removal and Return of Reserve Materials:

Reserve materials are kept on reserves for one semester and returned at the end of the semester. Personal materials can be picked up at the Reserve Desk at the end of the semester. Materials not picked up after finals will be returned to instructors through inter-office mail. The library will not be responsible for materials lost in delivery by inter-office mail.

Limitations:

• Only required readings will be placed on reserve.
• Reserve items may not be taken out overnight without the express written permission of the faculty member who made the reserve request.
• Textbooks will not be purchased for reserve use.
• Library and its staff member are not responsible for any damage to personal copy reserve items.
• Journals, reference materials, and library-owned audio-visual materials will not be placed on print reserves.

Disability Access to Reserve Materials:

Faculty members with disabled students should communicate with the Office of Services for Students With Disabilities (SSWD) located in Savoy Building, Room D101P (ext. 4454). Under special circumstances students with disabilities will be permitted to remove reserve materials from the library. A letter or email must be received from the faculty member who placed the item on reserve and/or the Director of SSWD identifying the name of the student, the required items, as well as the duration of time the item(s) are needed. For more information on disability consideration for course reserves, please contact Professor Rhonda L. Johnson, Head of Access Services, A-308C, ext. 4214.

Electronic Reserves (ERes):

Electronic Reserves (ERes) is a web-based form of reserves service. Access to material on electronic reserve is limited to authorized Hostos Community College patrons. Workstations anywhere on campus will have access to ERes material. Remote access is provided to patrons with a valid barcode via the library's proxy server.

ERes Access:

The Hostos ERes web page address is http://hostos.docutek.com/eres/default.aspx. To access course materials, click on "ERes Course Materials". Materials can be searched by instructor name, department, and course reserve page keywords (i.e., course number, course name, instructor, and department. Once the course page has been located, the following copyright statement will appear and a password will be required for access:

The copyright law of the United States (Title 17, United States Code) governs the making of photocopies or other reproductions of copyrighted materials. Under certain conditions specified in the law, libraries and archives are authorized to furnish a photocopy or other reproduction. One of these specified conditions is that the photocopy or reproduction is not to be used for any purpose other than private study, scholarship, or research. If a user makes a request for, or later uses, a photocopy or reproduction for purposes in excess of fair use that user may be liable for copyright infringement.

Please enter the course reserves page password in the box below and click the 'Accept' button to continue.

Authorized users may view or print copies. If patrons are accessing material from off-campus must have Adobe Acrobat Reader installed. This is free from Adobe (http://www.adobe.com/products/acrobat/readstep2.html)

ERes Submission:

Faculty who have materials in digital format may post their own materials to E-Reserves using the Admin login. Please contact us for more information.

Faculty may also complete the E-Reserves request form and deliver the requested materials to the Reserve Desk (A-308F).

1. The following materials will be accepted:
   1. Good quality photocopies
      • Provide a clean, sharp, copy of the material
      • Single sided copy only
      • Either landscape or portrait, not both in the same article
      • Do not reduce the photocopy, or provide copies that have been underlined or highlighted.
   2. Files in Word, PowerPoint, RTF, JPEG, BMP, TIFF, and Adobe PDF
   3. Persistent links to database articles
   4. Any webpage with a stable URL
2. Digital files may be submitted on flash drive (USB) or emailed as an attachment to our reserves email account (reserves@hostos.cuny.edu).
3. Materials can be added to a course throughout the semester.
4. E-Reserves operates on a semester-by-semester basis, therefore course requests need to be submitted every semester for any class.

Reserve Contact Information:

Questions about reserve may be directed to:

1. Rhonda Johnson (rhjohnson@hostos.cuny.edu)
2. Emma Traore (etraore@hostos.cuny.edu) OR
3. reserves@hostos.cuny.edu