To: All Faculty and Students
From: Daisy Cocco De Filippis, Provost
and V. P. for Academic Affairs
Cruz, Interim V. P. for Student Development and
Date: November 11, 2005
All students and faculty at Hostos Community College are
to be informed of the CUNY Policy on Academic Integrity
and the consequences of academic dishonesty. Students
who violate this policy may be subject to failing
grades, suspension and expulsion. The complete version
of the CUNY policy is attached so that you may read and
be aware of your rights and responsibilities with
respect to this policy. See the Hostos Office of
Academic Affairs website for additional information on
POLICY ON ACADEMIC INTEGRITY
|Academic Dishonesty is prohibited in The City
University of New York and is punishable by penalties,
including failing grades, suspension, and expulsion, as
Cheating is the
unauthorized use or attempted use of material, information,
notes, study aids, devices or communication during an academic
The following are some examples of cheating, but
by no means is it an exhaustive list:
Copying from another student during an examination or
allowing another to copy your work.
Unauthorized collaboration on a take home assignment or
Using notes during a closed book examination.
Taking an examination for another student, or asking or
allowing another student to take an examination for you.
Changing a graded exam and returning it for more credit.
Submitting substantial portions of the same paper to more
than one course without consulting with each instructor.
Preparing answers or writing notes in a blue book (exam
booklet) before an examination. Allowing others to research
and write assigned papers or do assigned projects, including
use of commercial term paper services.
Giving assistance to acts of academic misconduct/
Fabricating data (all or in part).
Submitting someone else’s work as your own.
Unauthorized use during an
examination of any electronic devices such as cell phones,
palm pilots, computers or other technologies to retrieve or
Plagiarism is the act of
presenting another person’s ideas, research or writings as your
own. The following are some examples of plagiarism, but by no
means is it an exhaustive list:
Copying another person’s actual words without the use of
quotation marks and footnotes attributing the words to their
Presenting another person’s ideas or theories in your own
words without acknowledging the source.
Using information that is not common knowledge without
acknowledging the source.
Failing to acknowledge collaborators on homework and
Internet plagiarism includes
submitting downloaded term papers or parts of term papers,
paraphrasing or copying information from the internet without
citing the source, and “cutting & pasting” from various sources
without proper attribution.
Obtaining Unfair Advantage is
any activity that intentionally or unintentionally gives a
student an unfair advantage in his/her academic work over
The following are some examples of obtaining an
unfair advantage, but by no means it is an exhaustive list:
Stealing, reproducing, circulating or otherwise gaining
advance access to examination materials.
Depriving other students of access to library materials by
stealing, destroying, defacing, or concealing them.
Retaining, using or circulating examination materials which
clearly indicate that they should be returned at the end of
Intentionally obstructing or interfering with another
Falsification of Records and Official
The following are some examples of falsification, but by no
means is it an exhaustive list:
Forging signatures of authorization.
Falsifying information on an official academic record.
Falsifying information on an official document such as a
grade report, letter of permission, drop/add form, ID card
or other college document.
Adapted with permission from Baruch College:
A Faculty Guide to Student Academic Integrity. The Baruch
College document includes excerpts from University of
California’s web page entitled “The Academic Dishonesty
Question: A Guide to an Answer through Education, Prevention,
Adjudication and Obligation” by Prof. Harry Nelson.
II. METHODS FOR PROMOTING ACADEMIC INTEGRITY
Orientation sessions for all new faculty (full and
part-time) and students should incorporate a
discussion of academic integrity. Packets containing
information explaining the policy, the procedures that are
in place, and examples of infractions should be distributed.
These packets should be readily available, throughout the
academic year, in the appropriate offices of the college and
the locations of those offices should be widely publicized.
Colleges using additional resources to detect plagiarism
should publicize these resources widely.
All college catalogs, student handbooks, and college
websites should include the CUNY and college
academic integrity policy and the consequences of not
adhering to it. The Policy on Academic Integrity, as adopted
by the Board, shall be distributed to all students.
All syllabi and schedules of classes should make
reference to the CUNY and college’s academic integrity
policy and where they are published in full.
A “Faculty Report” form should be used
throughout the University to report incidents of suspected
academic dishonesty. (Sample attached) It is strongly
recommended that the faculty member should report all such
incidents by completing and submitting the form to the chief
student affairs officer, the Academic Integrity Committee if
the college has established one (see recommendation below),
or other appropriate academic integrity official whom the
college may designate (collectively referred to hereinafter
as the “Academic Integrity Official”). A follow-up form
should be submitted to the student’s academic integrity file
by the adjudicating person or body once the suspected
incident has been resolved pursuant to one of the methods
described below. Although forms need not be uniform across
the University, they need to be uniform within each college.
The form should provide at least minimal information such as
the name of the instructor and student, course name and
number, date of incident, explanation of incident and the
instructor’s telephone/email contact information; it should
be easy to use and process. Except as otherwise provided in
the The CUNY Procedures, the Academic Integrity Official of
each college should retain the forms for the purposes of
identifying repeat offenders, gathering data, and assessing
and reviewing policies.
CUNY will develop a website on Academic Integrity.
This website will include suggestions for faculty, students
and administrators to reduce cheating or plagiarism,
resources on academic integrity and links to relevant sites.
Future plans also include the development of an online
training program to raise awareness about academic
The Committee recommends that this CUNY Policy on
Academic Integrity, dated Spring 2004, be adopted
by the Board of Trustees.
Colleges should adopt the “PEN” (Pending) grade
to facilitate the implementation of the Procedures for
Imposition of Sanctions. This grade already exists in the
University’s Glossary of Grades.
Colleges may wish to consider issuing a Student
Guide to Academic Integrity. An excellent example
is a document that students at Baruch College developed
called “Student Guide to Academic Integrity at Baruch
College”. The Guide is in its final stages of approval.
Each college should consider joining the Center for
Colleges should consider subscribing to an
electronic plagiarism detection service. Any
college that does subscribe must notify every student each
semester of the fact that such a service is available for
use by the faculty.
Colleges should consider establishing an Academic
Integrity Committee, to serve in lieu of grade
appeals committees in cases of academic dishonesty, which
would hear and decide contested grade reductions that
faculty members award because of students’ violations of the
Academic Integrity Policy and collect and maintain files of
Faculty Report forms of suspected and adjudicated violations
of the Academic Integrity Policy.
Establish a mechanism for preventing students from dropping
a class in order to avoid an investigation and/or imposition
of a sanction for a violation of academic integrity.
PROCEDURES FOR IMPOSITION OF SANCTIONS FOR VIOLATIONS OF
CUNY POLICY ON ACADEMIC INTEGRITY
As a legal matter, in disciplining students for violations of
policies of academic integrity, CUNY, as a public institution,
must conform to the principles of due process mandated by the
Fourteenth Amendment to the United States Constitution --
generally speaking, to provide notice of the charges and some
opportunity to be heard. In the context of court-litigated
violations, questions as to how much and what kind of process
was “due” turn on the courts’ judgment whether the decision on
culpability was “disciplinary” (a question of fact) or
“academic” (a question of the instructor’s expert judgment).
This distinction has proved difficult to apply on campus.
Accordingly, these procedures provide for alternative approaches
depending on the severity of the sanction(s) being sought. If
the instructor desires solely an “academic” sanction, that is, a
grade reduction, less process is due than if a “disciplinary”
sanction, such as suspension or expulsion, is sought.
A faculty member who
suspects that a student has committed a violation of the CUNY or
the college Academic Integrity Policy shall review with the
student the facts and circumstances of the suspected violation
whenever possible. The decision whether to seek an academic
sanction only, rather than a disciplinary sanction or both types
of sanctions, will rest with the faculty member in the first
instance, but the college retains the right to bring
disciplinary charges against the student. Among the factors the
college should consider in determining whether to seek a
disciplinary sanction are whether the student has committed one
or more prior violations of the Academic Integrity Policy and 8
mitigating circumstances if any. It is strongly recommended that
every instance of suspected violation should be reported to the
Academic Integrity Official on a form provided by the college as
described in the third Recommendation for Promoting Academic
Integrity, above. Among other things, this reporting will allow
the college to determine whether it wishes to seek a
disciplinary sanction even where the instructor may not wish to
B. Procedures In
Cases Where The Instructor Seeks An Academic Sanction Only
Student Accepts Guilt And Does
Not Contest The Academic Sanction
If the faculty member wishes to seek only an academic
sanction (i.e., a reduced grade1
only), and the student does not contest either his/her guilt
or the particular reduced grade the faculty member has
chosen, then the student shall be given the reduced grade,
unless the college decides to seek a disciplinary sanction,
see Section I above and IV below. The reduced grade may
apply to the particular assignment as to which the violation
occurred or to the course grade, at the faculty member’s
Student Denies Guilt And/Or
Contests The Academic Sanction
If the student denies guilt or contests the particular grade
awarded by the faculty member, then the matter shall be
handled using the college’s grade appeals process, including
departmental grading committees where applicable, or the
Academic Integrity Committee. In either case, the process
must, at a minimum, provide the student with an opportunity
to be heard and to present evidence.
C. Procedures In
Cases Where A Disciplinary Sanction Is Sought
If a faculty member suspects a violation and seeks a
disciplinary sanction, the faculty member shall refer the matter
to the college’s Academic Integrity Official using the Faculty
Report form, as described in the third Recommendation for
Promoting Academic Integrity above, to be adjudicated by the
college’s Faculty-Student Disciplinary Committee under Article
15 of the CUNY Bylaws. As provided for therein, the
Faculty-Student Disciplinary may, among other things,
investigate, conciliate, or hear evidence on cases in which
disciplinary charges are brought2. Under certain
circumstances, college officials other than the Academic
Integrity Official may seek disciplinary sanctions following the
procedures outlined above. For the reasons discussed in Item IV
below, if a reduced grade is also at issue, then that grade
should be held in abeyance, pending the Faculty-Student
Disciplinary Committee’s action.
D. Procedures In Cases In Which Both A
Disciplinary And An Academic Sanction Are Sought
If a faculty member or the college seeks to have both a
disciplinary and an academic sanction imposed, it is not
advisable to proceed on both fronts simultaneously lest
inconsistent results ensue. Thus, it is best to begin with the
disciplinary proceeding seeking imposition of a disciplinary
sanction and await its outcome before addressing the academic
sanction. If the Faculty-Student Disciplinary Committee finds
that the alleged violation occurred, then the faculty member may
reflect that finding in the student’s grade. If the
Faculty-Student Disciplinary Committee finds that the alleged
violation did not occur, then no sanction of any kind may be
imposed. The decision whether to pursue both types of sanctions
will ordinarily rest with the faculty member.
E. Reporting Requirements
By The Faculty Member To The Academic Integrity Official
In cases where a violation of academic integrity has been
found to have occurred (whether by admission or a
fact-finding process), the faculty member should promptly
file with the Academic Integrity Official a report of the
adjudication in writing on a Faculty Report form (see sample
attached) provided by the college as described above. The
Academic Integrity Official shall maintain a confidential
file for each student about whom a suspected or adjudicated
violation is reported. If either the grade appeals process
or the Faculty- Student Disciplinary Committee finds that no
violation occurred, the Academic Integrity Official shall
remove and destroy all material relating to that incident
from the student’s confidential academic integrity file.
Before determining what sanction(s) to seek, the faculty
member or the Academic Integrity Official may consult the
student’s confidential academic integrity file, if any, to
determine whether the student has been found to have
previously committed a violation of the Academic Integrity
Policy, the nature of the infraction, and the sanction
imposed or action taken.
By the Academic Integrity Official To the Faculty Member
Where a matter proceeds to the Faculty-Student Disciplinary
Committee, the Academic Integrity Official shall promptly
report its resolution to the faculty member and file a
record of the resolution in the student’s confidential
academic integrity file, unless, as indicated above, the
suspected violation was held to be unfounded, in which case
all reporting forms concerning that suspected violation
shall be destroyed.
A reduced grade can be an “F,” a “D-,” or another grade that is
lower than the grade that would have been given but for the
2 Typically, disciplinary sanctions would be sought
in cases of the most egregious, or repeated, violations, for
example: infraction in ways similar to criminal activity (such
as forging a grade form; stealing an examination from a
professor or a university office; or forging a transcript);
having a substitute take an examination or taking an examination
for someone else; sabotaging another student’s work through
actions designed to prevent the student from successfully
completing an assignment; dishonesty that affects a major or
essential portion of work done to meet course requirements.
[These examples have been taken from a list of violations
compiled by Rutgers University.]
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