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Student Life
Academic Standards and Appeal Process

What is the policy on Academic Standards?
The following table indicates the minimum cumulative index (Grade Point Average) that must be earned at specific levels of credits attempted and the satisfactory rate of progress expected in each block of credits attempted.

Credits
Attempted
Minimum Cumulative
GPA (Index)
Probation
Cumulative GPA
Satisfactory
Progress
00 – 12.5
1.50
1.49
1.51
13 – 24.5
1.75
1.74
1.76
25 – upward
2.00
1.99
2.01

Students who have attempted 24.5 credits or less:

  • Students will automatically be placed on probation the semester their cumulative GPA is equal to or below the standards for the number of credits attempted.
  • Students will be automatically dismissed if their second/probation semester GPA continues below the standard for the number of credits attempted.
  • Students on probation who achieve a semester GPA at or above satisfactory progress level will automatically remain on probation but are not subject to dismissal.

Students who have attempted 25 or more credits:

  • Students will automatically be placed on probation the semester their cumulative GPA is equal to or less than 1.99.
  • Students will be automatically dismissed if their second/probation semester GPA is less than or equal to 1.99.
  • Students on probation who achieve a semester GPA of 2.01 or above will automatically remain on probation but are not subject to dismissal.

What is an Academic Appeal?
Students who fail to achieve the required academic standards will be placed on probation. Students on probation who fail to demonstrate satisfactory progress by the following semester will be automatically dismissed unless an appeal is submitted and approved by the Academic Standards Committee.

The Academic Standards Committee will consider each case individually and approve or deny the appeal.  An appeal provides an opportunity for a student to demonstrate that their failure to achieve the required GPA was due to unusual circumstances such as medical reasons, family problems, child care, etc.  Included in the appeal are the documents that substantiate the student’s statement and reasons for their poor academic performance.

What is the Academic Appeal Process?

  1. You must submit your typed appeal via email to the Academic Standards Committee to academicappeals@hostos.cuny.edu as a Microsoft Word attachment.  Please make sure you provide us a valid telephone number in your appeal in order to contact you if we have any questions.
  2. You will receive an email confirmation in approximately 24 to 48 hours confirming receipt of your appeal. If you do not receive an email confirmation within 24 to 48 hours, please call the Office of Student Life at (718) 518-6557.
  3. The Committee reviews your case and determines if you will benefit from the approval of an appeal.  The review process takes approximately two weeks. If you have a prior appeal history, the review process may take longer.
  4. If your appeal is approved, you must sign a contract with the Office of Student Life and your academic stop will be removed.  Please note:  If the appeal is granted, you will be allowed to be re-admitted and register under certain conditions, which will include a credit limit. 

Reinstatement for Students Subject to Dismissal:
Readmit Students: (Inactive students who have not been enrolled for one semester or more and have been academically dismissed from the college)

Students who have been academically dismissed and are seeking reinstatement from a leave of absence of one semester or more must schedule an appointment with an appeal representative for an orientation session at the Office of Student Life, Room C-330. Upon completion of the orientation session, the student may submit an appeal to the Academic Standards Committee through the Office of Student Life.

If your appeal is approved, you must obtain a re-admission application from the Registrar’s Office, Room D-207A. There is a $10 processing fee for the re-admission application and the application must be submitted to the Registrar’s Office.  Furthermore, in order for the Registrar’s Office to process your re-admission application, you must have cleared all stops, ex. Bursar, Library, etc. prior to submission.   Please note: There is a deadline in which you must submit your academic appeal to the Academic Standards Committee and there is a deadline in which your re-admission application must be submitted to the Registrar’s Office for processing.

Where and when can an appeal be submitted?
You may submit your appeal via email to academicappeals@hostos.cuny.edu as a Microsoft Word attachment to be considered for reinstatement. You can use the sample set-up letter as a guide or you can use the Academic Appeal Form from the link.  Please contact the Office of Student Life at (718) 518-6557 for appeal and re-admission deadlines. Appeals submitted after the established deadline will be considered for reinstatement for the following semester.

What documents must I submit with my appeal? (2 separate letters must be submitted using the format below or use the Academic Appeal Form from the link)

  1. First Letter: Written Personal Statement – Letter explaining unusual circumstances for poor academic performance.
  2. Second Letter: Written Academic Plan – In a paragraph or more, a plan of action identifying the steps to be taken for improving academic performance by answering the following:
    1. How has your situation improved or changed?
    2. What actions are you taking to prevent the situation you were faced with from reoccurring? 
    3. What actions do you plan to take this semester to improve your studies?
    4. Approximately how many credits do you have left to graduate?
    5. How will you finance your studies?: (Financial Aid, Yourself, Reimbursement?)  If using financial aid such as TAP and Pell, have you applied?
  3. Medical/other supporting documents (if applicable) to support the appeal.  These documents can be submitted in person so that copies of the documents can be made.

**Only supporting documents will be accepted at the Office of Student Life, Room C-330. Your written appeal must be submitted via email to ensure a quick response.

SAMPLE SET-UP LETTER

RELATED TOPICS:

Academic Appeal Form (PDF document – fillable) PDF - FILLABLE

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