Budget Process

The following documents provide information on budget and allocation processes.

• General Budget Allocation Process for CUNY
• CUNY Community College Funding Process and Timeline
• Flow of Funds
• Hostos Budget Timeline

Budget Timeline

Below, you can find a general outline of key dates during the fiscal year. The actual timeline each year is dependent on when the budget allocation is received from CUNY Central Office.

April-May (Previous FY):

• VP of Administration and Finance meets with individual division vice presidents to begin conversation on the new fiscal year budget. Division VPs provide a list of anticipated vacancies, OTPS needs, and special initiatives they are looking to fund as part of strategic initiative operational planning.
• VP of Administration consolidates requests and has a discussion with the college President.

START OF FISCAL YEAR  (JULY 1)

July/August:

• The College receives its budget allocation from CUNY Central Office.
• The College's budget allocation is reconciled against the requests received from the divisions and annual operational plans. The Budget Office compiles the allocations for each division.
• The College President gives final approval of budget allocations.

August:

• SVP of Administration and Finance and Budget Director have individual meetings with division VPs to provide information on allocations, including full-time staff, temp services, adjuncts, and OTPS. These allocations would include any special initiatives approved by the President as part of operational plans.
• Following individual meetings with division heads, the Budget Office, and division liaisons work together to outline how individual allocations for each unit/ department will align with the division allocation.

September:

• The financial plan is developed for submission to the University.
• The financial plan and operating budget are distributed to the college community with the assistance of the Budget and Finance Subcommittee of the College Wide Senate.
• Division liaisons work with the Budget Office to ensure spending is aligned with their division’s allocation.

Ongoing:

• Division liaisons work with the Budget Office to ensure spending is aligned with their division’s allocation.