Consultants & Honorarium Payments

Many sponsored programs require the use of a consultant and can be paid via a Memorandum of Understanding or an Independent Contractor Agreement.
To ensure that the individual qualifies as a consultant, please refer to the Research Foundation Policy for more information.

Independent Contractor Agreement (ICA)
ICAs can be used to pay a consultant more than $5,000.

Memorandum of Understanding (MOU)
MOUs can be used to pay a consultant less than $5,000 in a calendar year.

Honorarium 
An honorarium is a one-time payment that is less than $650. This payment is issued to external participants that are non-CUNY and non-RFemployees. 

Matrix of Required Documents
Independent Contractor Agreement Memorandum of Understanding Honorarium
  • Initiate ICA module via Contract Manager*
  • Scope of work
  • Resume
  • W-9 Form
  • List of clients
  • Schedule of Payment(s)
  • Justification
Once ICA is reviewed and approved by the
RFCUNY Office of Legal Affairs:
  • Initiate e-Payment Request transaction and upload invoice(s) according to payment schedule
 
 
  • Initiate MOU module via Contract Manager*
  • Scope of work
  • Resume
  • W-9 Form
  • List of clients
  • Schedule of Payment(s)
Once MOU is reviewed and approved by the
RFCUNY Office of Legal Affairs:
  • Initiate e-Payment Request transaction and upload invoice(s) according to payment schedule
 
  • Create an e-Payment Request
  • Complete and upload the Honorarium Data Collection Form
  • Submit the recipient's W-9
  • Submit a flyer of the event and/or invitation email summarizing event.
 

*MOU’s and ICA's  are now submitted via the  RF’s Contract Manager system*.