Consultants & Honorarium Payments

Payments with your Sponsored Funds

Many sponsored programs require the use of a consultant and can be paid via a Memorandum of Understanding or an Independent Contractor Agreement.
To ensure that the individual qualifies as a consultant, please refer to the Research Foundation Policy for more information.

Purchase Cards
A one-time limit debit card that is linked to your RF administered project, issued to an authorized user to purchase goods and supplies for sponsored research projects 
Not applicable to PSC-CUNY Research Awards
Submit your application here: https://www.rfcuny.org/PCard/Pending

Stipend Payments
Issued to CUNY students, engaged in research or scholarship to defray tution costs or other costs associated with participation in research activities.
Stipend payments to students are now created and issued through the RF's Stipend payment system https://www.rfcuny.org/Stipend/Pending

Independent Contractor Agreement (ICA)
ICAs can be used to pay a consultant more than $5,000.

Memorandum of Understanding (MOU)
MOUs can be used to pay a consultant less than $5,000 in a calendar year.

Honorarium 
An honorarium is a one-time payment that is less than $650. This payment is issued to external participants that are non-CUNY and non-RFemployees. 

Matrix of Required Documents
Independent Contractor Agreement Memorandum of Understanding Honorarium
  • Initiate ICA module via Contract Manager*
  • Scope of work
  • Resume
  • W-9 Form
  • List of clients
  • Schedule of Payment(s)
  • Justification
Once ICA is reviewed and approved by the
RFCUNY Office of Legal Affairs:
  • Initiate e-Payment Request transaction and upload invoice(s) according to payment schedule
 
 
  • Initiate MOU module via Contract Manager*
  • Scope of work
  • Resume
  • W-9 Form
  • List of clients
  • Schedule of Payment(s)
Once MOU is reviewed and approved by the
RFCUNY Office of Legal Affairs:
  • Initiate e-Payment Request transaction and upload invoice(s) according to payment schedule
 
  • Create an e-Payment Request
  • Complete and upload the Honorarium Data Collection Form
  • Submit the recipient's W-9
  • Submit a flyer of the event and/or invitation email summarizing event.
 

Resources:
Payments to CUNY employees

*MOU’s and ICA's  are now submitted via the  RF’s Contract Manager system*.