Employee Self Service


Employee Self-Service (ESS)
 
View/Change Personal Information in CUNYFirst

Employees are encouraged to review their personal information in CUNYFirst via Employee Self Service (ESS) to ensure accuracy. Incorrect employee information may impact other information such as your retirement and health benefits.  If information is incorrect and needs to be updated, employees can change by themselves through ESS.  However, only the following categories of information can be updated through ESS:  
  • Address (only mailing address can be a PO Box address)
  • Phone numbers
  • Emergency contacts
  • E-mail address (business email address cannot be altered and must be the preferred choice)
  • Ethnicity
  • Veteran Status
  • Disability
  • CUNY Alert Preferences
Other categories of personal information require HR assistance.  Employees may not update the following information by themselves without reaching out to HR and providing required documentation.  If an employee attempts to change any information below in ESS, the system will instruct the employee to contact HR:
  • Name Changes* 
  • Marital Status
  • Gender*
  • Date of birth
  • Birth country
  • Social Security Number
  • Military status
  • Original start date
  • Highest education level
*The name on an employee's social security card is the legal and official name entered into CUNYfirst and cannot be altered without providing required documentation to HR.  Faculty and staff wishing to use a preferred name should contact the HR Office and complete a Preferred Name Request Form.  Preferred name changes can only be done with a first name.  Employees cannot request a preferred name for their last name and cannot request a preferred name for a change on official documents and system entries such as the C1 name of record, benefits records, payroll records, W2, etc.  These types of changes require a legal name change and a submission of applicable documentation to HR.   For additonal information regarding name and gender identity changes, please see this link.   


   
Please click here to start.  In case the hyperlink does not work, the web link to CUNYFirst welcome page is provided below.
http://www.hostos.cuny.edu/Administrative-Offices/Information-Technology/CUNYfirst