SAP Fact Sheet

What is Satisfactory Academic Progress (SAP)?
Federal regulations require that schools monitor the academic progress of each applicant for federal financial aid and that the school certify that the student is making satisfactory academic progress toward earning their degree. This determination of progress must be made at least once a year, typically at the end of the spring semester--after spring grades are released. For students who are already on financial aid probation, SAP is reviewed at the end of each term.
 
What is a SAP Appeal?
SAP Appeal is an option available to students who have not met standards for Satisfactory Academic Progress for continued federal financial aid (Pell, SEOG, Direct Loans, Federal Work Study). An appeal can be on the basis of personal injury or illness, the death of a relative, or other special or extenuating circumstances (such as loss of employment, and/or changes in the academic program, etc.). The appeal must explain why you failed to make satisfactory progress and what has changed in your situation that will now allow you to make satisfactory progress in the near future.
 
Why do I have to submit a SAP Appeal?
You failed to maintain SAP by not meeting at least one of the three criteria below:
  • Minimum Grade Point Average (GPA) – you must meet the minimum GPA requirement based on attempted credits
  • Maximum Time Frame - you may not attempt more than 150% of the credits normally required for completion of the degree
  • Pace of Progression - For associate degree programs, you must successfully complete a certain percentage of the total number of credits that you attempt according to the following table:
Credits Attempted 12 18 24 30 36 42 48 54 60 66 72 78 84 90
    Credits Earned 0 2 4 6 13 19 23 27 33 39 44 49 55 61
 
 
How do I complete the SAP Appeal process?
  1. Submit the following documentation to the Office of Student Life in-person located at D-101, by July 25, 2019.
  •   Personal Statement – In a paragraph or more, explain the unusual circumstances.  Please be as detailed as possible.  “Personal issues” is not detailed enough to be considered as a reasonable or unusual circumstance.
  • Academic Plan – In a paragraph or more, explain your plan of action and steps that will be taken to improve your academic performance.
  • Medical/other necessary documents (if applicable) to support the appeal – Examples: Medical Court /Legal Documents, Death Certificate/Memorial Card.
NOTE: The Personal Statement and Academic Plan should be two separate paragraphs as per the format provided on the last page.
 
  1. Student must complete two on-line workshops: “Financial Aid Orientation” and “SAP Workshop”.
  • The website is:  https://hostos.get-counseling.com
  • You will need your student ID number for the financial aid counseling online workshops.
  • At the end of each orientation, you will receive a confirmation that will be emailed to you. Print out the confirmations and bring them with you to your SAP Appeal Review appointment.
 
Please note: When submitting a SAP Appeal be sure to complete the 2019-2020 FAFSA at fafsa.gov

Tips for Writing an Academic Appeal Statement