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FAQS ON TRAVEL AND PERSONAL EXPENSES FOR FACULTY AND STAFF

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1. Where can I find the Personal Expense Form?

You can download this form from the Hostos website under Administration and Finance/Accounts Payable.

2. Where can I find the Travel Forms?

You can download these forms from the Hostos website under Administration and Finance/Accounts Payable.

3. Is there a special form for Faculty travel?

Yes, the Provost’s office has created a separate form for Faculty. You can download these forms from the Hostos website under Administration and Finance/Accounts Payable.

4. What is the current mileage rate?

The mileage rate is 48.5 cents a mile.

5. What are the per diem rates for travel?

Per diem rates are based on the city you travel to. Go to the website www.gsa.gov/perdiem for these rates.

6. What are the per diem rates for meals?

Per diem rates are based on the city you travel to. Go to the website www.gsa.gov/perdiem for these rates.

7. What documentation do I need to submit with the Travel Request form?

Attach conference literature.

8. What documentation do I need to submit with the Travel Expense form?

Attach original receipts – hotel bill, toll receipts, and other miscellaneous receipts and conference literature.

9. What documentation do I need to submit with the Personal Expense
         form?

Attach all original receipts for all expenses. A detailed explanation is required for all expenses.

10.Where do I send the Personal and Travel forms?

Send all forms to Accounts Payable after proper approvals.

11.When will my check be ready?

Personal expense checks will be ready in 2-4 days.
Travel expense checks will be ready in 10-15 days.

12.Where do I pick up my reimbursement check?

You pick up your check at the Bursar’s office. The Bursar will send you an email when your check is ready.
 

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Eugenio María de Hostos Community College  ·  500 Grand Concourse, Bronx, New York 10451  ·  Phone (718) 518-4444
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