Hiring & Managing Staff

Principal Investigators and Project Directors that intend to hire staff to work on their program and/or project must adhere to the guidelines listed below.  Review your budget prior to the recruitment process and ensure that you have budget lines for personnel.
Note that the Research Foundation of CUNY is an E-Verify employer and completion of the I-9 and E-Verify processes are required to onboard staff.

For more information on E-Verify, click here.

New Hires and Re-Hire Guidelines:
  • A prospective employee should make an appointment with OGRA to complete their new-hire or re-hire paperwork and must bring the required documents with them to the appointment. If you are unsure as to whether your prospective employee is a new or re-hire, please contact OGRA at 718-664-2744. The OGRA New/Re-Hire Form must be sent to Amanda Howard prior to the employee's start-date. 
  • As per the RF, Principal investigators (PIs) must post vacancies for Full-time and Part-time A positions. 
  • The classification of an RF employee is based on the number of hours that they will work on a bi-weekly basis:
    • Full-time (employee works 70 hours)
    • Part-time A (employee works more than 38, but less than 70 hours)
    • Part-time B (employee works 38 hours or less)
  • A rehire is defined by the RF as any employee of RFCUNY that is reappointed after a break in service lasting 120 or more days.  Thus, a rehire packet is required whenever a former RFCUNY employee has been off of payroll for 4 or more months, 
  • Once the rehire information has been furnished to OGRA (i.e. name of employee, start-date, etc.), OGRA will then inform the PI, in consultation with Human Resources at the RF, as to which documents the rehire will need to complete. ​
  • New hires and rehires should not begin to work until a completed new or rehire packet is submitted to OGRA and then processed by the Research Foundation
  • All new employees must complete the RF's harassment prevention training. Click here to access the training module.
Resources: Click here for the most up to date information on hiring and managing your RF staff.